Job Descriptions

•  Chairperson
• Vice Chairperson
• Secretary
• Treasurer
• Membership Secretary
• Coach

 

The Management Committee shall meet each month and decide all business of the Club, except where any decision is required from all of the members.  In addition members shall be nominated from each Annual General Meeting to serve in the following capacities and attend the Management Committee meetings but without right to vote on business: -

• Publicity Organiser
• Social Event Organiser
• Newsletter Editor
• Assistant Coach
• Resource Organiser

 

A member of the Management Committee is only entitled to hold any one Executive post but may also hold any one or more of the above posts.

The responsibilities of each Executive post are as follows: -

Chairperson -

Specific duties: to organise and chair the Management Committee meetings and the Annual General Meeting.  To be a contact and spokesperson for the club.  To ensure that the functions of the Club are carried out and the Executive and non-Executive officers of the Club are carrying out their stated duties.

General duties: to attend Management Committee Meetings and jointly with other members of the Management Committee to be responsible for arranging and delivering the functions of the Club.

Vice Chairperson –

Specific duties: to support and deputise for the Chairperson in her/his functions.

General duties: to attend Management Committee Meetings and jointly with other members of the Management Committee to be responsible for arranging and delivering the functions of the Club.

Secretary

Specific duties: to prepare the agenda for the Management Committee Meetings and the Annual General or Extraordinary General Meetings and ensure that the proceedings are recorded.  To ensure that notice is given of these meetings to the relevant people entitled to attend.

General duties: to attend Executive Committee Meetings and jointly with other members of the Executive Committee to be responsible for arranging and delivering the functions of the Club.

 

Treasurer-

Specific duties: to be responsible for all financial matters of the Club including making and accepting payments, keeping records of all transactions, holding any surpluses in an appropriate bank account, and producing balance sheets as requested.  To advise the Management Committee on financial matters.

General duties: to attend Management Committee Meetings and jointly with other members of the Management Committee to be responsible for arranging and delivering the functions of the Club.

Membership Secretary-

Specific duties: to receive all applications for membership and to bring them to the attention of the Management Committee for their consideration. To keep a record of all persons accepted as members of the Club and from time to time, as requested, produce a list of those members.  To accept and record all payments of membership fees.

General duties: to attend Management Committee Meetings and jointly with other members of the Management Committee to be responsible for arranging and delivering the functions of the Club.

Coach-

(This person will preferably be qualified to a British Triathlon Association Coaching Award Level -2 approved standard or agree to undertake training to that standard as soon as possible after taking up the post)

Specific duties: to be responsible for ensuring that all training organised by the Club is carried out to guidelines provided by the BTA.  To act as a mentor and provide guidance to the assistant coach.  To be responsible for organising teams to represent the Club.

General duties: to attend Management Committee Meetings and jointly with other members of the Executive Committee to be responsible for arranging and delivering the functions of the Club.

The responsibilities of each non-Executive post are as follows: -

Publicity Organiser –

To be responsible to the Management Committee.  To publicise the activities of the Club (including encouraging new members) as directed by the Management Committee and to ensure that “the media” is made aware of and encouraged to give coverage of the Club.

Social Event Organiser-

To be responsible to the Management Committee.  To arrange social activities for members.

Newsletter Editor-

To be responsible to the Management Committee.  To arrange for the publication of a newsletter at intervals specified by the Management Committee.  To encourage members to contribute articles to the newsletter.

Assistant Coach-

(the person holding this post should also preferably hold or be encouraged to undertake appropriate B TA Level 1 approved training)

To be responsible to the Management Committee.  To be responsible to the Coach.  To encourage and ensure that appropriate training and support is offered to all members.

Resource Organiser -

To be responsible to the Management Committee.  To be responsible for managing the Club’s equipment including purchases of replacements and new acquisitions.